PNP Job Interview Thank You Letters

Thank-you Letters

Whether you want to start working for this employer or not, always send a thank-you letter to the interviewer(s). It is best to write your letter while the PNP job interview is fresh in your mind, within the next few days. One suggestion is to bring pre-addressed envelopes with cards if you are traveling and plan to write the note on your return trip. Some candidates send emails, (which is a good idea if your penmanship is not very clear or you are pressed for time), but a handwritten note can make a positive impression.

Following the PNP job interview, write down your understanding of the competencies required for the job, your view of the institutional culture, other attributes of the site and the team, and one or two additional salient points.  Use this information to write your letter.  The thank-you letter provides you with an opportunity to sell yourself one more time. This is your chance to emphasize that your competencies are a good fit with those required for the PNP job. You may also use the letter to briefly clarify anything you think may have given the interviewer the wrong impression, as long as you do not dwell too much on the negative.

Here are some suggestions for a job interview thank-you letter:

  • Thank the interviewer(s) for his or her time.
  • Explain why you have a strong interest in the job and organization.
  • Reemphasize your qualifications for the position.
  • Remind the interviewer how you are the best candidate to help solve its problems or meet its needs.
  • Offer to provide additional information if needed.
  • Address follow-up issues, (e.g. “I will call you next week” or “I am looking forward to your call as we discussed…”).
  • Recall one personal experience that you can add to the letter. “When you shared the vision for the APN in this position…..”


After an interview, if you are sure you are not interested in the position, it is a courtesy to let the interviewer know that you are no longer interested and why, so that the organization can focus its efforts on other candidates. This will save the interviewer’s time and will give him or her positive impression of you in case you apply to this organization again down the road. It also helps your networking to leave as many positive impressions as possible. Not every job is a perfect fit for every candidate, so leaving a good impression enhances the likelihood that the interviewer may refer  you to another potential employer.


Interview Tip: Always send a Thank-you letter, no longer than three days after the interview,

even if you are not interested in the job.


Following Up

When the interview ended, did you discuss next steps with the interviewer?  If he or she asked you to call back, make sure you do so on the agreed-upon date. If you were told that the interviewer would call you, it’s best to wait a day or two after the agreed-upon date before you call them. When you call, emphasize your continued interest in the job and try to remind the interviewer of your strengths for filling the position.

Note that hiring decisions can be delayed by unexpected events. Just because you do not have an offer by the time you expected, it doesn’t mean you are not going to get the PNP job. Don’t wait too long to ask about the status of your candidacy.  A call to the interviewer may give you another chance to emphasize your ability to solve his or her problems, which may generate an offer. By the same token, avoid calling too frequently to check on your status.